In Business some Materials may
be procured from External Vendors or some Materials may be purchased from
External Vendors as a Traded Products.
Example: Harshini Industries (Company) accepts the sales order
of Vasanthi Pte Ltd (customer) and asked Suma Industries (third party/Vendor) to deliver
the goods and bills Harshini Industries (Company). Subsequently Harshini
Industries raise the invoice to the Vasanthi Pte Ltd (customer).
To Procured or Purchased from
External Vendors business has to raise “Purchase Requisition”. With reference
to Purchase Requisition Business has to raise “Purchase Order”. Once the Purchase
Order sent to the vendor, vendor raises “Sales Order” and initiate outbound
delivery. With reference to this Inbound Delivery business has to post “Goods
Receipt”. With reference to Goods Receipt business has to verify “Invoice”.
With reference to Invoice business makes “Vendor Payment”.
Third Party Sales: In third party sales vendor directly delivers the goods to the customer
and Invoice to be raised with reference to this outbound delivery in favor of
Business.
Individual Purchase Order: In Individual Purchase Order vendor delivers the goods to the business
and business in turn delivers the goods to the customer.
Configuration
Settings for Third Party Sales Order:
Create
Material Master with material type to be selected as Trading goods and
Item category group is BANS in sales: Sales org 2 tab and Procurement type to
marked as F in MRP 2 Tab.
Maintain
Item Categories in VOV7 of TAS
TA +
BANS + NIL + NIL = TAS
Billing relevance: F – Order Related Billing Document – Status according to Invoice Qty.
If Purchase Requisition raised
for 1000 items, Purchase Order raised for 1000 items, but goods, delivery
carried out for 750 items by the vendor. Then the Purchasing department
confirms Invoice Qty then system carried out billing process for 750 items, billing
document status updated according to Invoice Qty.
Billing relevance: B –
Relevant for Order related billing status according to order Qty. When the business
wants to raise an invoice based on Purchase Order Qty billing relevance should
be “B”
Pricing
– X
VOV6
of CS
CS:
This is a standard schedule line category is provided by SAP for Third Party
Sales.
CS triggers purchase requisition automatically in
the background when saves the sales order.
Movement
Type – NIL
Order
Type: NB – Due to Assignment of Order type NB system automatically triggers
creation of purchase Requisition for the
line item in the Sales Order.
Item Category: 5 – Third Party
Account
Assignment: 1 – Third Party
Uncheck
Item Relevant for Delivery
Uncheck
Purchase Requisition delivery
Uncheck Transfer of Requirement (TOR)
Uncheck
Availability Check (ATP)
Go
to XK01 and Created Vendor Number.
Vendor
Number - External
Company
Code – 1000
Purchase
Organization – 1000
Account
Group – 1000
Create
Customer Master
Go
to VA01 and raise the Sales Order.
Item Category BANS
Schedule
Line Category – CS
Save
it.
Go
to VA02 check Schedule Lines and note down Purchase Requisition Number created
by the system.
Go
to ME21N and raise standard Purchase Order (NB) with reference to this Purchase
Requisition, then system copy the data from Purchase Requisition.
Go
to MIGO – Goods Receipts
Specify
Purchase Order Number Check Item OK and click on Post Document.
Go
to MIRO / Invoice Verification,
Specify
the Purchase Order Number in P O Reference Tab and Specify Invoice Date,
Invoice
Amount under Basic Data Tab.
Press
Enter and check the balance. The Balance should be ZERO.
Go
to VF01 and raise Invoices with reference to the Sales Order.
Save it and check the
document flow.
